This document is a requirement of the Policies and Procedures Section 4 PP-C4-1.0 of the North American Society of Ancient and Medieval Wargamers (NASAMW).

98_1.  NASAMW does not dictate to any tournament organizer any part of how a SANCTIONED tournament must be organized or run.  NASAMW practices are recommended, but not required.

98_2.  NASAMW SPONSORED tournaments follow the practices established by the Chief Umpire.  Those practices will remain the same for all SPONSORED tournaments in a given gaming year.  The practices include, but are not limited to, the number of lists permitted, the scoring method used, the time limits for the games, table size, the methods of determining opponents, and the manner in which current standings are provided to players.

98_3.  A gaming year is defined as the time between the end of the NASAMW Individual Championship Tournament (NICT) in one year and the end of the NICT in the following year.

98_4.  In NASAMW sponsored tournaments the use of a number with the words "list" or "lists", when used to describe the number of variations a player is allowed in a tournament, means the specified number of orders of battle for the same army, drawn from the same source material, representing the same nationality, in the same geographic location, in the same year, with the same commanding general that will be allowed.

98_5.  Table fees may be collected at tournaments.  The amount of fees collected may be different amounts based on whether the player is a NASAMW member or a non-member.  When different, the NASAMW member fees will be less than the non-member fees.

01_3. The chief umpire and his tournament directors of all sanctioned and sponsored tournaments are instructed to provide the immediate (within 7 calendar days) release of player standings results (final standing, name, army used, NASAMW membership status) after any and all events.  Finishing scores may be optionally provided only for the top finishers.  The results shall be forwarded to the secretary, the Spearpoint editor, and the web site master.  NASAMW officers shall not provide the tournament results to non-NASAMW organizations and individuals BEFORE the results have been provided to NASAMW for publication.

01_4. NASAMW defines "NICT" to be  "NASAMW Invitational Championship Tournament"  which is conducted in accordance with our bylaws.

01_6. The Chief Umpire (ChUmp) shall be an impartial adjudicator who does not show favoritism towards any one rules set or subset of tournament gaming members. The ChUmp has the authority to arbitrate disputes involving Society referees and he is responsible to the President for the good order of Society sponsored tournaments.

01_7. The ChUmp shall be nominated by the President and approved by the EC and serve for the duration of the president's two-year term of office.

01_8. The ChUmp shall continue to chair the rules committee - although it hasn't been necessary to convene it for two years.

01_9. The ChUmp shall attend each Society sponsored tournament.  If the ChUmp is unable to attend a Society sponsored tournament the ChUmp shall, with the President's concurrence, delegate his "authority" to another member who will be present.

01_10. (a) Under the auspices of the VP the ChUmp shall assist in the coordination of events at Society sponsored tournaments.  (b) The Chump shall enforce the start and stop times, allocate prizes, and provide logistical and administrative support under the guidance of the VP.  (c)The ChUmp may enlist the help of other members as volunteers, with concurrence of the VP, to assist with administrative and logistical support. (d) In the absences of the VP the Chump shall act as a single point of contact with the tournament host.  (e) The ChUmp shall publish pre-event instructions for each tournament in the Spearpoint issue preceding the tournament and produce a written report within one month via the VP to the editor of Spearpoint for publication. (f) The VP shall have the final word in the event of a dispute concerning the ChUmp.  If the VP is not present dispute resolution shall rest with the President, Secretary, or Treasurer in this order.

01_11. The ChUmp shall ensure that the Secretary as well as the Treasurer is notified of any new members who paid to join, or members who renewed, during a society sponsored tournament.

01_12 (a) The President shall nominate for appointment as an auxiliary officer one member for each rules set used in tournament play to act as both a coordinator under the auspices of the VP and as the referee under the auspices of the ChUmp.  (b) Once approved these nominees may, with the President's concurrence, enlist members as volunteers to serve as assistant referees or to act in their stead at a Society sponsored event should they be absent. (c) Rules coordinators shall work with the VP to establish the procedures and schedules for tournaments involving the respective rules. (d) Rules coordinators shall conduct tournaments under the auspices of the ChUmp. (e) Rules coordinators shall provide the ChUmp with pre-event instructions for each tournament one-month prior to the publication of the Spearpoint issue preceding the tournament.  They shall provide written summary, with results, to the ChUmp within one week of the conclusion of each tournament.

03_12. Qualification standards for NASAMW Invitational Championship Tournaments (NICT).
(note: P&P 03_12 supercedes and replaces P&P 00_2, 98_6, 02_01)

A. Membership Qualification: Individuals must be NASAMW members to participate in a NICT. However, the President , Chief Umpire, and rule system coordinators in consultation may issue additional invitations which may include a membership exemption (ex. oversea visitor).

B. Tournament Qualification: Each complete multiple of six player participating in a tournament permits one individual to qualify for an invitation to the NICT. Qualifiers are the highest finishing players. If the highest finishing players are already qualified, the qualification DOES NOT move down to a lower finishing member - instead the tournament produces fewer than the maximum number of qualifiers.

C. Rated Qualification: The Ten (10) highest rated North American players of each rule system, on May 31 of the current year, will qualify. The rating system is rule specific and is the chosen at the discretion of the each rule system coordinator. Example: DBM is currently using GLICKO. If any of the ten highest rated players have already qualified by other means the Rated Qualification does not move down to lower rated players - instead the ratings produce fewer than ten qualifiers.

D. Regional Invitation Qualification: Each Regional Coordinator shall be able to invite a single member from his/her region to participate in a single NICT each year. The Coordinator must inform the ChUmp who this invitee is one month before the date of the NICT.

E. Regional Championships Qualification: Each Regional Coordinator may hold a regional championship for each rules set for which NASAMW sponsors a NICT. The winner of this regional championship shall qualify for the NICT of that rules set regardless of the number of players involved.

F. Champion Invitation: A pervious NICT champion may request an invite to the NICT of the rule system in which they have been a champion. The request must be made to the rule system coordinator of each rule system and the granting of the invite is at the coordinator's discretion.

 

98_7.  The Secretary may empower the Treasurer to receive membership information first and to maintain the membership database.

PP-F1-1.0 Membership dues are set $18.00 and $8.00. Printed Membership is $18.00 and divided as follows: $12.00 for Spearpoint printing, publication, and mailing; Regions will receive $5 for each member in their region; $1 goes to the NASAMW general fund; $1.00 for technology services. eMembership is $8.00 and divided as follows: Regions will receive $5 for each member in their region; $1 goes to the NASAMW general fund; $2.00 for technology services.

02_1.  Membership dues are set at $18 US.  This superceded policy [ 99_1].

99_1.  Membership dues are set at $24 US.  A maximum of $18 is for Spearpoint printing, publication, and mailing.  Regions will receive $5 for each member in their region.  The remaining $1 goes to the NASAMW general fund.

99_2.  Membership dues for those living in Canada are set at $12 US.  All of the money is designated for printing, publication, and mailing of Spearpoint.  Canadian regions receive no money for regional use.

04_1. NASAMW members may elect to join the International Wargaming Federation (IWF) at the cost of 1 £ per year at the conversion rate to US$ effective on July 1 each year.  The president must appoint an IWF representative. The IWF representative will be a voting member of the EC.

00_1. Society members who are not nominated for an elected office (Bylaws Article C and Article I) may run for office as a write-in candidate.  Such candidates will not be included on the election ballot, nor will they be allowed space for campaign statements in Spearpoint (including letters to the editor, or other submissions meant to circumvent the prohibition of campaign statements).  Write-in votes will be counted in the election total.  If a write-in candidate meets the election criteria of Article I, that candidate will be elected to office.

01_1. The money allocated to each region is available to that region for two years. If the money is not spent within two years, it shall no longer be available to the region and shall be put into a common regional fund which will then be immediately redistributed to all regions on a per member basis.  The budgeting process shall include (concurrent with the annual commitment to the regions of $5 per member) a reapportionment to all other regions a prorated share of redistributed funds based on each region's percentage of total membership.  

01_2. The President may from time to time authorize reimbursement to elected officers and approved appointees (e.g., Chief Umpires and lifetime VPs) for actual travel costs (gasoline and air, rail, bus ,or taxi fare) and lodging costs (hotel room and taxes), but not dining or other costs, to attend wargaming conventions or ancients miniature figure shows.  Any such reimbursement shall be given only to an elected official whose sole purpose for attending is to provide information, demonstrate gaming, or solicit support by working in a NASAMW information booth or to canvass attendees, vendors, or officers of other clubs in support of an EC sanctioned activity.

01_12. Under the auspices of the Treasurer the ChUmp shall assist in the collection of all monies and procurement of awards.  In the absence of the Treasurer the ChUmp shall act on the Treasure's behalf as the single point of contact for all financial matters.

01_5. Each individual participating in the Executive Council has precisely ONE vote in all EC matters as defined in the bylaws regardless of the number of offices held or awarded, or regions represented.

03_1. The voting members of the EC are:
Vice President
Secretary
Treasurer
Chief Umpire
Chief Spearpoint Editor
Regional Coordinators
Rule System Coordinators
Lifetime Vice Presidents
Lifetime Advisers

The President may only vote to break ties, as noted in the bylaws.

NASAMW will pay this membership fee for any officer who wishes to become an IWF member.